Safety & Support

PLAN & BOOK WITH CONFIDENCE

Considering recent events, we have reviewed our safety and support procedures and will continue to review them going forward. Travel as we know it has changed, however, one thing that has not changed is the way we prioritise the health and safety of every one of our customers. It is your basic right as a traveller to feel like you can relax on tour knowing everything is taken care of.

We also understand that you and your parents are going to have lots of questions, so please do not hesitate to contact us, should you wish to know more. In the meantime, here are the some of the ways that we support you.

  • Certificates and Accreditations

    At Sport Experiences, we are absolutely committed to every aspect of safety on your school or club tour and we hold all the trade body licenses including ATOL, ABTA, STF and LOtC so you can be confident that your trip is safe in our hands.

     

    You can download our latest School Travel Forum certificate here.

    You can download our latest Quality Badge for Learning Outside the Classroom here.

    Our expert team will support you from start to finish. When it comes to operating tours we have tons of experience and our gut instinct is to always do the right thing.

     

    Customer Service Excellence accreditation

    As part of Next Generation Travel, we are the only educational tour operator to hold this accreditation which means we are regularly assessed by an independent body on meeting set criteria.

     

    Investors in People

    Sport Experiences are an Investors in People organisation meaning we demonstrate a commitment to the development and success of our people.

  • External Audits

    Every year, an external auditor reviews all of our health and safety procedures. Our latest audit was in February 2021 with Argent. Yet again we have had NO RECOMMENDATIONS to help improve the way we control our safety management and quality provision.

    Take a look at our Safety Management System for more information 

  • School Travel Forum

    The Chairman of Next Generation Travel, David Craven was instrumental in setting up the School Travel Forum to raise standards in educational visits – it is now recognised as the safety & quality standard mark you can trust. As a full member of the School Travel Forum, Sport Experiences adhere to a rigorous Code of Practice and Safety Management Standards that meet the requirements of DCSF guidelines and are externally verified each year.

    With more than 100 years combined experience in the school travel industry, the team here at Sport Experiences are proud of our safety conscious environment and proactively review and improve our school trip safety procedures continually. We also have the experience and knowledge to recommend the most suitable accommodation and transport providers for your age of students and players, and your learning objectives.

    Further information on the School Travel Forum:

    STF Website

    STF Safety Management Standards

    STF Demystifying Risk Assessment

     

  • What happens if I have a problem on tour?

    Very few of our tours have problems because every effort is made, and checks put in place, to ensure your tour plan is flawless. However, if an issue does arise, we are here to help.

    Our Wimbledon tours include a Tour Manager, who will accompany you throughout to ensure your itinerary runs smoothly and to provide support and guidance should any problem arise.

    One of the benefits of the Sport Experiences Festivals at Disneyland® Paris is that you have our resort team on hand from the moment you arrive. Our experienced team are there to provide support with getting around and answer any questions you may have throughout your stay but are also your first point of contact in the case of any emergency or problem.

    Our tour managers and resort teams are also supported by our experienced team in the office, who are on hand during office hours (08:00 – 17:30 hrs) to support you whilst on tour, AND outside of office hours as well.

    We have 24-hour emergency response cover for issues that need to be addressed urgently. Our emergency duty officers are fully briefed on all groups that are travelling and have access to all of your tour planning details, which means you have complete peace of mind whilst on tour, should the need arise to call us.

  • Brexit FAQs

    Following the United Kingdom’s departure from the European Union on 31 January 2020 there have been a number of changes which will affect groups travelling with us to the EU, Switzerland, Norway, Iceland or Liechtenstein.

    We have picked out those changes we think are relevant for our customers.

    Click here to see our Brexit FAQs.

  • Key Safety Checks

    At Sport Experiences, we are absolutely committed to every aspect of safety on your school tour. Our school trip safety checks include:

    • Our Safety Management System is established and maintained to conform to the requirements of the School Travel Forum.
    • We provide a 24-hour emergency helpline should you require any urgent assistance
    • We have specialist staff who are fully trained auditors
    • All accommodation used by Sport Experiences undergoes a safety audit prior to use and every 3 years thereafter
    • All coach companies that we work with both in the UK and overseas will have completed our standard audit
    • We specify that coaches used should be no more than 5 years old
  • An Experienced Team

    Sport Experiences has been operating tours for over 20 years with over 100 year’s combined experience in the educational visits market. This experience combined with a strong set of values is the reason WST holds the Investors in People Silver Plaque – setting us apart from the competition.

  • What about healthcare in Europe?

    If you have a European Health Insurance Card it will be valid up to its expiry date. If you apply for a card now, you'll get a new UK Global Health Insurance Card (GHIC) instead of an EHIC. More details here.

    If you’re travelling to Switzerland, Norway, Iceland or Liechtenstein, you should get appropriate travel insurance with healthcare cover before you travel. Make sure it covers any pre-existing conditions that were previously covered by your European Health Insurance Card (EHIC).

    ABTA has always advised when travelling to the EU and beyond, that it is important you take out travel insurance. Our tour price includes comprehensive travel insurance as standard. So, unless you advise us that your school or college has its own travel insurance and you wish to decline our insurance, you will automatically have insurance cover with us.

    For more information on our insurance go to: Next Generation Travel Insurance Policy

    Further advice on travel insurance can be found at www.abta.com/travelinsurance

  • Fair Pricing Policy

    You will find no hidden surcharges. Our pricing is transparent and honest. In your quotation and provisional booking letters we will tell you what is and is not included in your price. We also fairly estimate any future rates, not falsifying prices to create ‘cheap deals’.

    Our approach is always to protect against currency fluctuation by buying currency as bookings confirm. Once your tour has been booked you will see no adjustments to your tour price because of currency.

  • Insurance

    The Sport Experiences insurance policy has £10 million public liability cover. You can be assured that this exceeds the requirements of UK County Councils.

    Click here to see our list of insurance policies

  • Accommodation

    All properties used by Sport Experiences will have undergone a safety audit prior to its first use and thereafter every 3 years. A member of the Sport Experiences team has seen every property that we use, and our Contracts Manager Sheelagh Clegg personally decides which accommodation we promote in our programme. In some cases, there will be hotels or hostels that will conform to local regulations but that we feel do not meet our standards and we will not include them in our tour programmes.

     

  • Coach Safety

    At Sport Experiences, safe travel is our priority. Our policies include keeping overnight journeys to a minimum and ensuring coach drivers are fully rested and fit to drive before any journey is taken by providing them with single room accommodation. All coach companies that we work with both in the UK and overseas will have completed our standard audit.

  • On Tour Support

    To give you added peace of mind we provide on tour support for most of our tours:

    Tour Managers – Our Wimbledon tours include a Tour Manager, who will accompany you throughout to ensure your itinerary runs smoothly and to provide support and guidance should any problem arise.

    Festival Support Team - One of the benefits of the Sport Experiences Festivals at Disneyland® Paris is that you have our resort team on hand from the moment you arrive. Our experienced team are there to provide support with getting around and answer any questions you may have throughout your stay but are also your first point of contact in the case of any emergency or problem.

    Your Safety at Disneyland® Paris

    Disneyland® Paris have kindly pulled together an area on their website full of things to know before you go.

    Click here to find out all you need to know before you go.

  • Our Partners

    England Netball – Our partnership means that our Netball Tournament includes qualified umpires and volunteers from England Netball to guarantee the game is being played to their standards. Take a look here for more information.

    Youth Sport Trust – As a partner of YST we have access to a huge range of resources and advice when it comes to school and youth sport. Take a look here for more information on YST.

  • Visits and the Threat from Terrorism

    The current global situation means that the possibility of being close to, or caught up in, a terrorist attack is a risk faced by us all. Like all risks this needs to be kept in perspective and managed in a thoughtful and proportionate way.

    Please see the latest advice from the Outdoor Education Advisory Panel regarding foreign travel and questions around terrorism.

    We also advise you to visit the Foreign,Commonwalth & Development Office website.

  • Other Useful Links & Information